Thank You Letter Templates
 

“Nearly 15% of hiring managers say they would not hire someone who failed to send a thank-you letter after the interview..”

How to use the template:

  • Copy and paste your letterhead into a Word document and the copy and paste the text below.
  • Add your personal information to one of the letters below or order a Thank You Letter from Pro-CV.
  • Post your letter because snail mail is more personal. Only use email if this has been the only written form of communication with the person thus far.
  • Post it within 24 hours of the interview if you have discovered there is time before they make a decision. Hand deliver it or use Special Delivery Next Day if they have indicated a decision will be made sooner.
  • Don't use cards or hand written notes. It may not be viewed as professional.

Why should you write a thank you letter:

According to an American survey of more than 650 employers ...

  • Writing a thank-you letter after an interview doesn't just showcase a candidate's manners - it can also make or break their chances of landing a job.
  • Nearly 15% of hiring managers say they would not hire someone who failed to send a thank-you letter after the interview.
  • 32% say they would still consider the candidate, but would think less of him or her.
  • One-in-four hiring managers prefer to receive a thank-you note in e-mail form only; 19% want the e-mail followed up with a hard copy; 21% want a typed hard copy only and 23% prefer just a handwritten note.
  • 26% of hiring managers expect to have the letter in-hand two days after the interview and 36% expect to have it within three to five days.
  • Sending the letter quickly reinforces your enthusiasm for the job and helps keep you top-of- mind for the interviewer.

Thank You Letter Templates

SHORT Version:

Instructions:

  1. Insert the date
  2. Insert the Name of the Interviewer, his/her job title, the company name, address, and post code.
  3. Insert the interviewer's name after "Dear." Use Mr, Mrs, or Ms. then the surname unless you are certain that using their first name is appropriate.
  4. Sign your name on the printed page. If electronic, use an appropriate font.
  5. Type your name below your signature.

Date

Name of Interviewer
Job Title
Company Name
Address
Post Code

Re: Interview for Name of Position

Dear Interviewer,

Thank you for the time and consideration you extended to me during my interview with you yesterday.

The opportunity to speak with you about my experience in related fields and my future goals was greatly appreciated.

Thank you again for your courtesy. I shall look forward to hearing from you.

Sincerely yours,

Signature

Name

LONG Version:

Instructions:

  1. Insert the date
  2. Insert the Name of the Interviewer, his/her job title, the company name, address, and post code.
  3. Insert the interviewer's name after "Dear." Use Mr, Mrs, or Ms. then the surname unless you are certain that using their first name is appropriate.
  4. Delete the < > marks and add your unique information.
  5. Delete text in italics - these are further instructions.
  6. Sign your name on the printed page. If electronic, use an appropriate font.
  7. Type your name below your signature.

Date

Name of Interviewer
Job Title
Company Name
Address
Post Code

Re: Interview for Name of Position

Dear Interviewer,

It was a pleasure to meet you < and your staff > at the interview today < or on date >. I appreciated the opportunity to learn more about < Company Name > and about your plans < for the department / company > and your requirements for a < name of position >.

* If applicable, add a paragraph to emphasise something mentioned at the interview:

The interview strengthened my enthusiasm for the position and my interest in working for < Company Name >. In particular, I believe that < insert a few words about relevant education and/or experience > fit nicely with the job requirements and I am certain I could make an immediate and positive contribution to the firm.

* If applicable, add a paragraph to cover something that wasn’t mentioned at the interview, but should have been:

In reviewing the interview, I became aware that we did not discuss <insert information >. I would like to add that when I worked for < Company Name >; I developed some < expertise/knowledge > in <insert description of expertise/knowledge >.

OR

* If applicable, add a paragraph for ‘damage control’ if you should have said or conveyed some information better:

In reviewing the interview, I feel that I did not accurately answer your question about < insert what you didn’t covey accurately >. I may have conveyed hesitancy about < insert some aspect of the job >. Your subsequent explanations and descriptions of the job helped me realise that I < would find the situations mentioned to be acceptable / do have the experience you require. < insert description of the experience >.

Thank you for the opportunity to interview for a position with your company. I am excited about the prospect of working at < Company Name > and look forward to hearing from you soon. In the meantime, please let me know if you would like any additional information.

Sincerely yours,

Signature

Name

 
 

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